Pres Report: Alumni bbq went well. Frank said house was clean. Open to doing event at the W. Inner door quote was sent from Neilson (Princeton glass). Scholarships got paid out.
VP Report: BBQ Happened. Editing of the 2013 order list to make next one better. Reserved campsite for Canoe Trip. $500 was budget for BBQ , Has receipts for $922.91. $500 from Teresa includes money from Stumpy. Pete spent $300 on food and charcoal. No charcoal grill, so rolled into Canoe trip budget. $300 for campsite. Didn’t reserve canoes. BYO money for canoes.
Treasurer Report : Wrote Checks. Will open new checking account before next meeting in September.
Secretary Report: Will Email Actives to put away BBQ that’s out front. Will send reminder to Pete to reserve canoes for campsite one week in advance. Send event invite and reminder for canoe trip details.
Chapter Advisor: Doesn’t seem like there’s anything to vote for at national convention. Getting ready for convention.
Account Exec: Sent taxes in late last month. Carl exists. Attached budget submittal. Lost money last year. PJ has been doing a better job holding down expenditures. Needs to sit down and nail down the numbers more granularly and tweak the budget. House has enough cash to survive Summer. Rich and PJ understand it’s not good. Quickbooks will be more expensive, check into it.
Active Treasurer: Didn’t get check yet.
New Business: Dean Nielson reached out, Keuffel fund was looking to redo inside door. Estimate $9,350 for repair and seal from Princeton Stained glass company. Will respond to Ken that this is fine but we need woodwork finished as well. Need more comprehensive estimate. motion to set a limit of $11k for full inner vestibule door repair. Passed. Need to take care of first deck head issues. Kitchen exhaust in kitchen doesn’t work, fume hood, Balcony Bathroom – Frank will fix.
New Ideas: Captains: each responsible to encourage the brothers they know more closely to join events and be Engaged. Form on Website to sign up for updates.
Pres Report: Stevens is not funding BBQ, but there is a line item in the budget so it is accounted for and funded. Booked flight for convention, will bring info next meeting. Checking with Nielson on Keuffel fund projects. Stained glass not done.
VP Report: Teresa knows about BBQ and is available, she will prepare Friday. Members need to gather food prior (potentially Thursday night , Andre will consult w/ Pete). Cleaning needs to be delegated ( Actives should do but someone will check up, confirmed by active president that actives will clean) . Canoe trip , 13th to the 15th. Pete will reserve canoe trip campsite and inventory Prior to BBQ.
Treasurer Report: Filed Taxes. Due to reporting requirements at work will relinquish the role of controller of investment account to Andre. Matt will open checking account to connect to investment account, and will research an account with low minimum, will be done by next meeting.
Secretary Report: Working on setting up a shared Google calendar. Sent email for BBQ and canoe trip with canoe trip date being wrong. Will send out Email to update BBQ and canoe as well as email actives about cleaning house prior to BBQ, set up meeting with active secretary. Need to gather a list of active executive committee and contact info. Facebook invites for events will be addressed.
Chapter Advisor: Not present due to medical. The chapter was accredited by national, but was dinged for failing to request permission to initiate and pay the fees up front last year (previous EC’s responsibility). Need to file recent 990 with national by July 1st, Brett will send.
Account Exec: School has not given us a check for Spring ’18 meal plan. Will email Frank to remedy (cc PJ and rich) . Need to file alumni taxes. Stipends? Have to pay Alex from last year, PJ this year.
-Scholarship = emailed Gilean for active scholarship awards, responded on names provided 2 graduating. Paid both top students paying out $1000 total. Gilean will send note as a reminder to prompt names of students to increase efficiency next time.
Active Pres: will clean house. Will be proactive about getting check from Stevens. Resent accreditation for community service. Will be in Staten Island during the summer but available if needed.
Old Business: Investment tabled and passed.
New Business: New scholarship approach includes the right to have agency to increase scholarship if so inclined. Two students will be recipients , and will be the one with the highest GPA and the one with most improved GPA. At least $250. Motion to approve. Approved. Andre and Chad will sign paperwork for new investment account.
Announcements: BBQ, send out email for meeting June 6th. Bachelor party occurred.